Charter
From AFCGOC
Company Grade Officers Council (AFCGOC) Organizational Charter
Approved on 6 July 2006This charter establishes the Air Force Company Grade Officers’ Council, hereafter referred to as the AFCGOC.
Contents |
ARTICLE I – Purpose
A. To promote the development of Company Grade Officers throughout the Air Force Company Grade Officer regional structure.
B. To develop and maintain an informational network to enhance professional development, community service and camaraderie throughout all CGOCs Air Force wide.
C. To provide a communication structure to deliver the pulse of the CGOs representative by the regional CGOCs to the Air Force Senior Management at the Air Staff.
ARTICLE II – Organization
A. The AFCGOC Board will consist of up to 10 voting members and 2 non-voting members: the chair and vice-chair positions from each of the 4 regions, the elected AFCGOC vice-chair and chair. Two non-voting positions, one which will be held by previous AFCGOC chair or vice chair, and the other at the discretion of the Chair.
B. The AFCGOC General Assembly consists of all base-level member organizations recognized under a recognized region.
C. The AFCGOC Executive Board shall consist of the Chair, Vice-Chair and Ex-Officio Advisors.
D. The Regions shall be recognized as the Eastern, Western, European, and Pacific Region Company Grade Officers’ Councils. Each base or operating location with a CGOC chapter may elect to join the region geographically appropriate to their location. Any proposed realignment of chapters must meet with the approval of the local chapter, the region losing and receiving. Final decision lies with the AFCGOC, which may decide by majority vote. The senior Ex-Officio Advisor will break any evenly split vote.
E. The Chair shall appoint any special project officers who will work specific issues or projects deemed necessary or deserving of particular attention. Approval of the appointee’s regional president must be obtained before official appointment may be considered approved.
F. Ex-Officio Advisor positions are to support the AFCGOC as a mentor and unofficial vectoring of focus. This position shall be held by any individual, active duty, reserve, guard, or civilian. At least one position must be held by someone who served in the position of AFCGOC chair or vice-chair previously. The current AFCGOC chair holds nominating authority and must have majority approval of the AFCGOC Board. If no interested person is found, the offer may be extended to a former regional president.
ARTICLE III – Operating Procedures
A. MEMBERSHIP
1. Membership shall be limited to officers in the grade of O-3 and below.
2. Any Government Service employee in the grades of GS-9 through GS-12 may participate in activities sponsored by the AFCGOC, but may not hold any position at the regional or Air Force level.
B. REPRESENTATION
1. Each region within the AFCGOC shall have their elected president and vice-president serve as their primary and secondary representatives to the AFCGOC Board. Each member carries equal voting weight during open board votes.
2. It is the responsibility of the regional staff to inform their Division Chiefs and member chapters of any changes to AFCGOC goals, policy positions, or leadership changes. Responsibility for updating contact rosters and elevating local level issues rests with the regional staff.
3. A quorum of at least two thirds of the AFCGOC board shall be required to conduct official business. Notice to all members will be made at least 7 days in advance of any matters requiring a vote of the board.
4. If necessary, business items can be decided by absentee votes. Notice of delegation of voting powers must be submitted in writing to all members of the general board no later than 2 hours prior to convening of the members. Absentee authority is good for a single meeting event.
C. OFFICERS
1. The Chair and Vice-Chair positions of the AFCGOC will be elected based on the election procedures outlined in Section H. Terms will be two years in length, beginning on 1 August and ending on 31 July of the respective year.
2. Any member of the AFCGOC may not cast votes his/her base at the annual conference for regional elections when they are on the ballot. Proxy of that base’s vote must be submitted prior to opening of the conference or immediately upon nomination.
3. In the case of a permanent absence or removal of any officer, an interim officer may be appointed by the Chair to serve until the next election. If the vacancy occurs at the position of Chair, the Vice-Chair shall assume the position of Chair and backfill his/her position with any regional president or by appointment and approval of the AFCGOC board.
4. Reelection is permissible, but any office must be yielded to proper progression upon promotion to major.
D. CONFERENCE SITE SELECTION
1. Any member base organization desiring to host a forthcoming annual conference shall present their proposal at the annual conference, first to their regional president, and to the general assembly of conferees. The location shall be selected according to the voting procedures outlined in Section G.
2. Conference site selection will be rotated between the Eastern and Western Regions. The Eastern Region shall host the conference on the odd years and the Western Region shall host the conference on the even years. If no base within the designated region presents for nomination, any base may submit for nomination with the support of the incoming regional staff. When unforeseen circumstances occur, the Chair will assume the responsibility for site selection in coordination with the AFCGOC Advisor, appropriate regional advisor, and regional president, when possible.
3. Upon selection of a conference site, that base shall appoint a Conference Lead to serve as the official point of contact for the event. The Conference Lead will report directly to the AFCGOC Vice-Chair.
E. EXECUTIVE BOARD MEETINGS
1. The Executive Board shall meet every 30 calendar days and the AFCGOC every 60 days to review the actions of the council and plan for the annual conference.
2. The President will determine the time and place for each meeting.
3. The Vice President will provide a synopsis to each member and ensure placement of the information on the AFCGOC website.
F. ANNUAL CONFERENCE
1. First and foremost, the flavor and style of the conference is to reflect the wishes of the hosting organization, in essence a local and regional activity. Close coordination and flexibility is required of all coordinators at the local, regional and Air Force level. Ultimately, the Chair, Vice-Chair and appropriate regional president, in consideration with the AFCOGC Advisor’s recommendations, have final authority over the conference agenda.
2. The appropriate regional executive board, along with the council at the conference site, shall sponsor the annual conference and select the dates for the upcoming conference. Updates are due every 30 days to the AFCGOC Vice-Chair for input and coordination. Conference site is chosen in accordance with Article D.
3. The conference will occur on the 2nd or 3rd week in May each year. Under extreme circumstances or unforeseen operational scheduling conflicts, timeframe for the conference is permitted to be early or later than the above listed dates.
4. Due to the sensitive financial and legal technicalities of a private organization-funded conference, the agenda and general details of the conference will be coordinated with legal assistance to the vice-chair or regional president only as a CGO and member of the Air Force. Ensure legal advice is obtained in a personal capacity and not as a CGOC member or representative.
5. The agenda for the Annual Conference shall be vetted through the vice-chair and approved by the AFCGOC Chair no later than 30 days prior to the start of the conference. Any changes to the agenda after that time must be coordinated directly with the Chair and the AFCGOC Advisor for approval.
6. The host base will operate a “non-profit” conference in regards to funding and charges levied to attendees. In the event of a surplus of conference funding, the surplus will be divided evenly among attendees and returned. In the case of a deficit, the deficit shall be divided evenly among attendees and paid to the host organization. Every effort will be made to ensure the most efficient use of funds possible since many conferees attend the conference at personal expense.
7. The Conference Lead shall ensure that minutes, continuity files, and/or any other conference documents and materials are made available to the attendees after or at the conclusion of the annual conference. All suitable conference materials will be posted to the AFCGOC website.
G. VOTING PROCEDURES
1. Every item being considered for vote shall receive ample time for consideration.
2. Each base CGOC or equivalent organization shall have one vote to include elections for new staff and any other issues that affect the AFCGOC.
3. A simple majority vote of the quorum of member organizations (Article III, Section B.3) shall be required for passage of official business actions for the general AFCGOC assembly, unless otherwise herein stated.
4. The Chair may cast a vote only to break a tie.
5. The Chair may deem certain issues to be handled by the Executive Board alone. In such cases the Executive Board shall vote on those issues requiring a 2/3 vote to proceed.
6. Any issue voted on exclusively by the Executive Board may be re-opened for discussion by a majority vote of AFCGOC board. Any executive board decision may be reversed by a 3/4 vote of the AFCGOC.
H. ELECTION PROCEDURES FOR THE EXECUTIVE BOARD
1. The Chair and Vice-Chair positions of AFCGOC will be elected on a bi-annual. The Vice-Chair positions will rotate for election every other year. In instances where the Vice-Chair is elected to the Chair position, an immediate election will be made to fill the Vice-Chair vacancy.
2. Any CGO who has previously held a regional president, vice-president or executive officer position in any region is eligible to be nominated for Vice-Chair. Nominees for Chair are required to have served as a regional CGOC President/Vice-President or higher position.
3. All nominations will be recognized if accepted by the nominee. Nominees should accept nomination only if anticipating at least one full year remaining at the rank of captain. Those considering separation are highly encouraged to decline any nomination. The nominee should consider workload and deployments, when determining whether to accept nomination, but are not precluding factors.
4. The nominee will relinquish any base or regional leadership position upon assumption of an Executive Board position.
5. The election process with be run by the Election Officer, who is either the Chair or Vice-Chair in the “lame duck” position, dependent on the election cycle. The nomination period will be from 1 – 30 June of the election year. Each person nominated will provide a brief biography outlining their qualifications for the office sought.
6. The Chair or Vice-Chair will compile a final list of nominees and distribute them to each base on a voting score card at the beginning of the voting session, which will begin on 1 July of the respective election year. Each base will rank order the nominees for the position, and return their score card to the Election no later than 14 July.
7. The results of the election will be announced on 20 July to all of the Region Boards and posted on the AFCGOC website.
ARTICLE IV - EXECUTIVE BOARD OFFICER DUTIES
A. DUTIES OF THE ADVISOR
1. Encourage the support of member councils and regions, with both base-level commanders and MAJCOM level commanders within the established regions and encourage senior leadership support at the highest levels of the Air Force. 2. Provide guidance on CGO concerns, as needed. 3. Ensure that appropriate commanders at member organization bases are informed of AFCGOC activities and concerns affecting the junior officer corps. 4. Act as an Advisor to the AFCGOC Executive Board and provide official correspondence when necessary. 5. Advise and make recommendations on the agenda for the annual AFCGOC Professional Development Conference, when possible, attend and assist in ensuring senior leader representation. 6. Attend the AFCGOC Professional Development conference as an invited speaker and advisor to the AFCGOC.
B. DUTIES OF THE CHAIR
1. Responsible for the organization and sponsored activities of the AFCGOC. 2. Serve as the primary contact and representative to senior Air Force leadership and the AFCGOC advisor regarding all Department of Defense and Air Force issues, which affect company grade officers. 3. Preside over all meetings, official sessions, and the annual conference of the AFCGOC. 4. Vector all AFCGOC activities towards the six pillars of CGO development. Assist the vice-chair with the annual CGO survey and brief results to the AFCGOC Advisor and any other leadership who will accept the briefing. 5. Ensure that all regional chair positions are filled to every extent possible. 6. Sign all correspondence, reports, and forms of communication to be sent on behalf of the AFCGOC and review all documents geared to senior leadership from the regional staffs prior to dissemination.
7. Ensure that all regional presidents are kept aware of bi-monthly AFCGOC meeting times and agenda no later than 3 duty days prior.
8. Approve the Annual Conference agenda and publish a conference after-action and continuity report with assistance of the Conference Lead and the outgoing regional president who hosted the conference. The report is due to the general membership no later than 30 days after close of the conference.
C. DUTIES OF THE VICE-CHAIR
1. Monitor representation and attendance at functions of the AFCGOC.
2. Ensure continuity and smooth transition of the AFCGOC and Executive Board.
3. Assist with the overall operation of the AFCGOC, as required.
4. Coordinate information about AFCGOC regions, annual conference and ensure the official website is properly maintained and updated.
5. Compile quarterly reports from each region no later than 1 Aug, 1 Nov, 1 Feb and 1 May each year.
6. Serve as the coordinating representative for the AFCGOC in regards to the annual conference.
7. Create, test and coordinate a brief, issues-based annual survey to focus attention on CGO issues at the highest leadership levels.
8. In the Chair’s absence or deployment, the vice-chair will assume the duties of the Chair.
D. DUTIES OF THE EX-OFFICIO ADVISORS
1. The role of ex-officio advisors is to bring experience and perspective to the AFCGOC and, when appropriate and approved by the Chair, champion specific goals or program focuses within the realm of the Air Force and CGOs (i.e AFA integration, conference special projects, information gathering on force reductions, etc.)
2. The ex-officio positions will be filled by nominees of the Chair.
3. One ex-officio position may be filled by any individual the Chair deems to have special skill, ability, access or mission which is in direct benefit to the AFCGOC. The position will not be limited by rank, position, or service.
ARTICLE V – Resignation or Removal of Officers
A. RESIGNATION
1. An officer of the AFCGOC Executive Board or an appointed position may resign his/her position by submitting a letter of resignation to the AFCGOC President.
2. Vacancies will be filled according to Article III, Section C.3.
B. REMOVAL FROM OFFICE
1. Elected officers and appointees may be removed from office by majority vote of AFCGOC at any time for negligence or dereliction of duty. The Chair or Vice-Chair may only be removed by a unanimous decision of the full AFCGOC board.
2. Vacancies will be filled according to Article III, Section C.3.
ARTICLE VI – Charter Revisions and Amendments
A. Amendments and revisions of the charter shall require:
1. Two thirds of the Executive Board shall approve an amendment or revision prior to submitting it for a vote by the membership.
2. A simple majority vote of recognized CGOC chapters must review and vote in favor of the charter and/or amendments.
THIS CHARTER IS APPROVED AS WRITTEN. //Signed/JBM/6 Jul 06// JASON B. MELLO, Capt, USAF Chairman, AFCGOC //Signed/MAL/6 Jul 06// MOLLY A. LONG, Capt, USAF Vice-Chairman, AFCGOC
